Oklahoma City Chess Club Terms & Conditions

Safe play
Oklahoma City Chess Club tournaments are run in accordance with US Chess Safe Play policies. Harassment of any kind will not be tolerated and should be reported to the tournament director.

Electronic devices
Cell phones, smart watches, tablets, smart glasses, and other Internet-enabled or communication-capable devices must be powered off during play and kept in a bag/purse or on the floor beneath your chair for the entire duration of the game. Devices may not be powered back on until you have exited the tournament hall. Violations are subject to penalties at the tournament director's discretion, ranging from a time deduction to loss of game or expulsion from the tournament, depending on the severity of the violation.

Spectators (including players whose games have finished) are expected to keep phones powered off while in the tournament hall.

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Refunds
A player can receive a refund minus a $5 fee if they cancel up to one hour before the tournament start time. Players who no-show do not receive a refund.

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No shows = not cool
For tournaments that don't require players to check in, it's still very important that we know who's coming and who isn't. A no-show means somebody gets paired with an opponent who's not coming. If something comes up, just send us a text so we'll know not to pair you. Players who no-show may be prohibited from registering in advance for future tournaments.

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Running late? No worries — just send a text to (405) 642-6136 before the cutoff time and we'll put you in (or check you in, if check-in is required).
 

• If check-in is not required: Players who register after the deadline will be given a first-round bye.

• If check-in is required: Players not checked in by the cutoff time will be given a half-point bye for round one.

• Quads: Players who arrive after the registration cutoff/check-in time may not be able to participate in the event.

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Leaving early? Players who withdraw before the last round are not eligible for prizes. If you decide to leave before the last round, tell the tournament director so they can remove you from the pairings.

Equipment
Sets, clocks, scoresheets, and pencils are provided at all Oklahoma City Chess Club tournaments. For events held in the café, bring your own equipment if you can.
 

• Players must notify us in advance if they wish to use an electronic scoring device in lieu of a paper scoresheet. Click here for a list of US Chess-approved electronic scoring devices.

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Byes

Half-point byes (for missed rounds) must be requested before round 2. Up to two half-point byes are available in five-round tournaments. In four-round events, players may request one half-point bye.

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Prizes

When sections are combined for pairings purposes, players compete for prizes advertised for the section in which they originally entered. Play-up exception: Play-ups choose before round one which section they want to compete for prizes in. Play-up fees are refunded regardless of which section the player chooses.

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US Chess memberships
A current US Chess membership is required for all rated tournaments. Is your membership current? Renew your membership here.

About the venue
The chess club is located above Kamp's 1910 Café. Except on Sundays, when the café is closed, do not bring any outside food or drink into the building. Try something from their delicious menu instead.

Accessibility
If you require special accommodations due to a disability, please let us know in advance so we can do our best to ensure you have a great tournament experience.

Capacity
Limited to 60 players.

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